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    How to run a sprint planning meeting w sample agenda

    Part of the preparation includes having your team send you as many updates as possible while projects are in motion. Only then can you decide what to take from the backlog and weave it into the current project pool. On-Demand DemosEmpower your team to build a culture of productive meetings with these on-demand product tutorials. Team Meetings GuideLearn how the world’s best companies run effective team meetings – featuring insights from Figma, Buffer, Close, Webflow, Shopify, and more. The primary aim of the new product was to reduce the inconvenience caused by having several products with different dashboards, logins and purchasing procedures.

    • Sprint planning is an important scrum ceremony in which the scrum team decides what work it will commit to in the upcoming sprint.
    • The scrum core team to hold a sprint planning meeting to plan and confirm the tasks to be completed in the next Sprint.
    • Sprint planning should be limited to no more than 2 hours for each week of the sprint.
    • Brennan McEachran is the CEO and Co-Founder of Hypercontext, a suite of tools to help leaders and their teams streamline objectives, meetings and morale into one workflow.
    • Essentially, all you need to do is recap that meeting and emphasize the main takeaways.
    • LinearB may send you email occasionally about how you can optimize productivity.

    They will explain where the team currently stands on the roadmap, what the next step is, and how the sprint goal supports them. With Vowel, you can send thoughtful meeting agendas , record and transcribe your sessions (it’s built-in!), and assign action items — all in one spot. After checking your developers’ availability, you can determine which product backlog items to include.

    Scrum Master

    If the team doesn’t know where to go and how to get there, meeting customer needs will be difficult. 6) Deciding on product backlog items – The core decision of the sprint meeting is to prioritize what needs to get done during the current sprint. Sometimes backlog items that are too large will be split into several stories and a decision will be made on whether or not they’ll be included in the current sprint.

    sprint planning meeting agenda

    Prior to planning, you should have a clear idea of what you hope to achieve in the sprint. Early steps include product discovery, research, user testing, and other methods sprint planning agenda to determine the most impactful work. If you’re walking into sprint planning with a new idea you haven’t properly vetted, that is potentially a recipe for disaster.

    Run better sprints with a smarter meeting tool

    Things pop up and become very urgent, very quickly and need to change plans and priorities immediately. Give your team a chance to discuss these decide to focus on them and prioritize properly in relation to your long term goals. Start with your long term goals, okrs, or KPIs that your team should be driving towards. Quickly score or get consensus on the score of each of these goals and discuss new information as it relates. Not only does this serves as a great chance to remind the team of what’s important long term… But it is a great mental reset to ensure your team focuses on what important not just focusing on what’s urgent.

    Using those benchmarks, you’ll gauge if you have room for another backlog item. The key word here is emergent—the product backlog will always grow and will never be depleted. Realistically, no one can work productively for eight hours straight. You might want to start distributing tasksimmediately, but there’s no point in doing so without knowing your team members’ schedules.

    Step 1: Prepare for a sprint planning meeting

    The product owner should have a clear idea regarding the sprint goal – the objectives of conducting the sprint should be thought of and clearly defined. In addition, the product owner should be clear about how the product features should be developed by the team during the daily sprints. Additionally, the development team splits the user stories into individual testing tasks and development to ensure the detailed planning of the backlog items is complete. The scrum master chooses tasks in the product backlog item and allocates it to each team member.

    sprint planning meeting agenda

    A sprint planning meeting is held by agile development teams to decide which backlog items will be tackled in the next sprint. During the sprint planning session, the product owner, scrum master, and scrum team members work together to set sprint goals. In Scrum, the product is developed through product incremental cycles known as sprints. During sprint planning, a few important user stories or product backlog items are selected and transferred to a temporary list for development purpose – the sprint backlog.


    It is possible to select the correct number of backlog items through the estimation features of the Scrum framework. In the sprint planning meeting, you’ll comb through the product backlog, decide on action items, define a sprint goal, and dive into multiple user stories. A sprint represents a specific amount of work that can be completed in a given amount of time.

    sprint planning meeting agenda

    That plan shouldn’t become a monkey for the team’s back, instead, it should focus the team on valuable outcomes, and allow guardrails for self-organization. A good sprint plan motivates everyone by defining an outcome and a clear plan for success. Instead of building the most complete, “every minute of the sprint is accounted for” sprint plan, focus on the goal and build enough of a sprint backlog to get started. Next, ensure that the product backlog is ordered to allow the team to pick up work if they delivered on the sprint goal early. In the second part of the sprint planning meeting, the scrum team determines how to develop and test the stories selected.

    How To Plan Effective Sprint Planning Meeting Agenda

    This decision is based on how much you already pulled in the sprint, the team’s availability in the upcoming sprint, and how much you got done in previous sprints. Make sure the backlog items you are pulling into the sprint are ready to be worked on . Once you have a sense of what needs to be carried over from last sprint, you can move in some new tickets for this sprint and assign them to your team members. If your team is working on ongoing projects, this might be a fairly straightforward process, because the next steps are clear. It’s also important to make a distinction between the sprint goal and the sprint backlog.

    You’ll want to assign team members to the sprint that will not be pulled away during the sprint session to work on other things. The template is there to prepare you and guide you through the meeting. Meeting MinutesCreate official records of the discussions and action items generated during meetings and save time https://www.globalcloudteam.com/ with Fellow’s meeting minutes templates. To get started, learn more about how Otter Business can support your sprint planning meeting process with live transcription, meeting analytics, and seamless integrations. They provide short, focused development cycles, where the team delivers small pieces of functionality.

    Step 1. Close the previous meeting

    Scrum is an empirical process, meaning that you can’t plan upfront, but rather learn by doing, and then feed that information back into the process. Evaluating upcoming work means that each team member gives their estimation for a user story based on the information presented and each member’s experience. Regardless of the voting mechanism used, the goal is to achieve a team consensus where team members are comfortable with the complexity score assigned to each story.

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